Camberwell Rotary Art Show

Rotary Club of Camberwell

Conditions of Entry & Sale - 2012 Camberwell Rotary Art Show

In submitting an entry the Artist contracts with the Rotary Club of Camberwell Inc. [hereinafter referred to as “the Club”] and acknowledges acceptance of the following conditions of entry:

1.0      Entry Terms:

• All entries must be original painting works completed by the Artist. If a person other than the Artist makes an entry, a written authority signed by the Artist authorizing that person must be emailed to admin@camberwellrotaryartshow.org.au or mailed to PO Box 178, Canterbury, VIC, 3126.

• All entries must be made through the on-line entry system on the Camberwell Rotary Art Show web-page (www.camberwellrotaryartshow.org.au). For assistance in entering please see the “Frequently Asked Questions (FAQ)” or contact us.
• No work shall be submitted if the sale of the artwork is a resale within the meaning of the Resale Royalty Right for Visual Artists Act 2009 (“the Act”). Any party submitting an artwork shall indemnify the Club for any liability pursuant to the Act.
• All works submitted will be for sale, except that this condition may be waived by the Club in its absolute discretion.
• All entries are submitted at the total risk of the Artist. The Artist indemnifies the Club against any claim, loss or damage of whatever nature or cause however occurring and whether directly or indirectly relating to entered works or their delivery or description.
• All entry fees are compulsory and are not refundable under any circumstances even if works are not received by the Club.
• The Artist appoints the Club as his or her agent for all purposes associated with exhibition and sale and grants a licence to the Club to reproduce any work submitted for the purpose of publicity, promoting the exhibition, education, preparing a catalogue, including painting on an on-line catalogue and sale of the paintings.

2.0     Restrictions on Works Being Entered

• No. of Works: The Artist shall be entitled to submit for assessment a maximum of five (5) works and warrants that all entries submitted are his or her original uncopied work.
• Size of Painting: Submitted work must have a total length of no more than three (3.0) metres when measured on two adjacent sides of the perimeter of the painting (including framing, if any). Oversize paintings will be rejected.
• Framing and Wire: Stretchered canvas is considered framed but must have rigid and adequate cross members. Each work must be fitted with substantial hanging wire or heavy-duty cord and 'flush D hangers.' [Hangers which protrude, e.g. 'eye hooks' and which can damage other works when stored are not acceptable.]. The apex of the hanging wire or cord should be approximately 75 mm. below the top of the frame.
• Non Acceptable Works: Works of beaten metal, painted porcelain or ceramic, photographs, digitally enhanced artwork, 'worked' prints, prints including linocuts, monoprints, stencils, etc., etchings, pokerwork, pyrography, textile art works, bark arrangements, plaster relief work, unprotected tempera, collages, or wet paintings, are not acceptable.
• Multi panel pieces are accepted as one work but overall must not exceed the size limits as a whole.
• Guest Artists: Works submitted by a guest or invited artist will not be eligible for competition. Such works will be for exhibition and sale only.

3.0     Submission Process

• The submission and entry procedure will follow these stages:

• Initial submission of up to 5 paintings, on line, with a fee paid of $5.00 per painting.
• After the closing date all submissions will be reviewed and assessed by the Selection Panel
• Those paintings selected to be exhibited will be notified and invited to exhibit at the 2012 Show, and will be expected to pay an exhibition fee of $25.00 for each selected work to confirm the invitation.
• All submissions will only be accepted via the on-line entry facility of the Art Show’s Web Site
• All applicants must have an email address as all correspondence will be by email.
• The entrance fee of $5.00 per painting must be paid at the time the initial submission is made – this fee is non-refundable
• An entrant can pay on-line with a credit card or by direct debit. Images of the works to be submitted can be uploaded at this time.
• An entrant can elect to pay by cheque or by EFT. The entries will not be confirmed as being accepted until payment has cleared. An invoice will be sent with details of how to process payment. A confirmation email will be sent to you by the Treasurer of the Club when the cheque or credit card payment has cleared.
• When off line payment is selected, the total fee of $30.00, comprising both the $5.00 submission fee and the $25.00 exhibition fee, is due at the time of the initial submission. If subsequently any of the entered paintings is not selected to be exhibited the $25.00 fee for each of the non-selected paintings will be refunded by cheque
• All entries must be received on or before the closing date for applications specified in the ‘Exhibition Summary’. The initial submission facility of the Art Show website will be unavailable after this date.
• All images must be amedium to high quality .jpg file and be of the work in its entirety. If their is significant or noticeable difference between the the initial submitted image and the actal painting, the Club reserves the right to reject the acceptance of the painting. On such a rejection any fees paid will not be refunded.
• Incomplete applications will not be considered.
• If the exhibition fee for any painting invited to be exhibited is not paid by the date stated in the Art Show Summary, the invitation for that painting will be withdrawn.
• All selected works must be made available for sale and must be made available for delivery and display at The Show during the entire period of the exhibition
• Artists must notify the Club if any selected work is no longer available for sale at The Show or of his/her intention to withdraw from entry any work. Selected works so withdrawn may be substituted on the decision of the Club and/or The Panel
• An artist may be required to provide additional information in connection with an application or a work submitted. Failure to provide the additional information may result in rejection of the application or the work.

• For further information:

• Browse www.camberwellrotaryartshow.org.au or

 

• Email admin@camberwellrotaryartshow.org.au

4.0     The Selection and Judging Panel (‘The Panel”)

How it works:

• Every year one or more persons will be appointed from outside the Club to the Panel.
• The Panel will initially review and assess all applications received, and will decide which works will be invited to exhibit at the Camberwell Rotary Art Show.
• The Panel will choose the overall winner of Best in Show and all Awards to be given for the year, and the recipients of special commendation awards in all or any of the categories of entries from the works that are received at the Art Show for hanging .
• Amongst other things, works will be selected on the basis of:
• Compliance with the entry criteria and other requirements
• The quality of the work/s submitted
• Artists will be notified which of their works have been accepted to be exhibited by email at least 3 weeks prior to the opening of the Show
• All judges' decisions will be final and no correspondence or discussion will be entered into.
• The Club reserves the absolute right to exhibit such works as the Club and its judges may select to be on view during the Exhibition. The Club reserves the right, at any stage of the Exhibition, to hang or withdraw any work whether or not selected for display at the opening of the sale/exhibition.

5.0     Awards:

• Award winners are non acquisitive as defined in the prize pool awards.
• Winners of an award will not be eligible for consideration for additional awards.
• Awards will include GST where applicable. Non-cash awards are GST inclusive values.
• The Club reserves the right not to make an award in any category, if in the opinion of The Panel, works submitted do not satisfy the relevant standard and all awards are conferred by the Club in its sole and absolute discretion.

6.0     Commission and GST:

• The Club is authorized to offer any entry for sale to the public at the price endorsed on the electronic entry form and in the event of the sale being effected to retain twenty-seven and one- half per centum [27.5%] of such price as a selling commission. The commission includes GST, where applicable.
• “GST” has been included in all fees and charges. Artists must complete the GST Section by selecting one of the five categories and provide relevant information.
• Artists are liable for all and any GST on entry and competition fees; on charges for handling or return of paintings and on painting sales [where applicable].
• Awards of cash prizes are deemed inclusive of any requisite GST amount.
• The Club reserves the right to reject an entry where insufficient GST information is given

7.0     Insurance:

• The Club will exercise all reasonable care in handling the works submitted, but will not be responsible for the loss of or any damage to any works while in the custody of the Club or the Club's agents.
• Artists are responsible for insuring their works against loss or damage whether in custody of the Club or in transit

8.0     Delivery and Receipt:

• Selected paintings must be received at the Hawthorn Town Hall, Burwood Road between 6 pm and 10 pm on Wednesday 21st March and 9.30 am and 11 am on Thursday 22nd March 2012.
• Works will not be accepted or considered if received after 22nd March 2012 nor will any fees be refunded.

9.0     Collection:

• Unsold paintings must be collected by Artists, their agents or proxies from the Hawthorn Town Hall between 6.30 pm and 10 pm on Sunday April 1st, 2012.
• An additional late handling fee of $50.00 per painting will be incurred if not collected by 12pm on April 2nd, 2012.
• If an Artist fails to collect his or her unsold work[s] at the designated time, the Club may sell such work or works, 30 days after advertising notice of such intention in the Public Notices section of The Herald-Sun newspaper. The Club may deduct from such proceeds the cost of and incidental to the advertising and sale and shall hold the balance in trust for the Artist provided however that in the event of such work or works being in the sole opinion of the Club unsaleable then the Club may, in lieu of selling the same, destroy or otherwise dispose of them in such a manner as the Club may deem fit. The Club shall be under no liability whatsoever to the Artist in respect to any work so destroyed or disposed of.

10.0   Country, Interstate & Overseas Entries:

• Entries must be delivered free of all charges.
• No payments whatsoever will be made by the Club for freight or other charges incurred in delivery or return of entries. Separate arrangements apply to Courier deliveries. Entries which breach this condition will be rejected.

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Art Show Summary
Important Dates

Registrations Open	19th December 2011
Opening date for submissions	16th January 2012
Closing date for initial submissions	18th February 2012
Artists Notified of Invited Paintings	1st March 2012
Cut Off Date for Payment of Exhibition Fee	14th March 2012
Delivery of Paintings	6 pm to 10 pm Wednesday 21st March 2012
	9.30 am to 11 am Thursday 22nd March 2012
	to Hawthorn Town Hall, Burwood Road, Hawthorn
Preview Function	Friday  23rd March 2012
Period of Show	Saturday 24th March to Sunday 1st April 2012
Collection of Works	6.30pm to 10 pm Sunday 1st April 2012
Applicable Fees
Non-refundable initial submission fee	$5.00 per painting for the submission of up to 5 works.
Exhibition Fee	$25.00 for each selected work invited to be hung
Other
Judge/s	To Be Announced
Awards	To Be Announced
Percentage commission levied on sales	27.5%

 

 

  

PLEASE TAKE NOTE OF DATES AND TIMES FOR DELIVERY AND COLLECTION OF WORKS, AS THESE WILL BE STRICTLY APPLIED.

All enquiries telephone and leave a message or email:admin@camberwellrotaryartshow.org.au